On completing the event, the database should be burnt to CD/DVD and sent to Parker Franklin. Copy the entire folder named something like Event_St Adrews_123456110124_database (but with your event code and name) to a CD/DVD, either using a proprietary piece of software or using the Windows XP mechanism – copy the folder to the CD drive, right click the drive and select “Write these files to CD” and follow the instructions. Note: It would be advisable to make a backup copy for your own use. Before doing this however it would be wise to run through your images and check for any persistent errors such as a mark on your camera's CCD. If this is the case it is possible parker Franklin may levy a charge for the extra work required to remove this from large numbers of images. Note this reqires very careful examination; we have found such marks are often extremely difficult to see on screen but are glaringly obvious once printed (especially on a white or other plain backdrop). If you have any other special instructions for any images (such as special retouching you would like ParkerFranklin to do) you can edit the image details (by either browsing to the image and clicking the Edit Image button or right clicking the image thumbnail and selecting Edit Image Details see the Contol Pane for more detals). Note again that a charge may be levied for this extra work.
Post this CD/DVD to Parker Franklin. This should be done as soon as possible after the event. If you are using our web ordering service, we cannot begin printing customer’s orders until we have the database and orders frequently begin coming in on the same day as the event! The event database can be sent to Parker Franklin over the internet using our EventUpload software however, unless it is an extremely small event, this can take many hours to upload and we generally find it is still easier to post a CD/DVD.
If this is a SIMS job or you have elected to generate school images, there will be a sub-folder of your database folder called EventImages. This folder contains smaller more heavily compressed JPEG images and even smaller bitmap (.bmp) images. These are copies of each image in the database and, if it is a SIMS job, will be named according to the format specified in the Import Data dialog when the program was started. A copy of this folder should be supplied to the school.